Disclosures | Midwest Institutional Trust Company

Midwest Institutional Trust Company (MITC) understands that as a financial services institution it must be committed to maintaining the confidentiality of all private client information.

In today’s world, information and data is often stored and transmitted using technology that did not exist even 20 years ago. Although the technology has changed significantly, our commitment to maintaining the confidentiality of client information has not.

Our client relationships are critical to us, and we work to protect those relationships by safeguarding information our clients share with us. We want to ensure an understanding relative to the nature of information that we collect, and the manner in which we use and protect that information.

Information MITC may collect

In the course of providing services, we may collect non-public personal information. That may include:

Name, address, phone numbers, dates of birth, and even social security numbers.
Family information, such as beneficiaries.
Important financial information, including account numbers, risk tolerance, and assets and liabilities.

Information collection

Non-public information might be collected from multiple sources:

Through client meetings, phone calls, and documents and forms completed.
From family members.
Through third parties and service providers like attorneys, accountants, or other professionals who work with our clients.
From companies that are affiliated with MITC.

MITC will not share any non-public information with third parties, including family members or any professional service providers, without prior explicit direction (other than those required or permitted by law).

Consent to provide MITC with information

How Consent Is Provided: Consent to the collection, use and disclosure of personal information can be provided in various ways. Consent can be express (for example, by submitting an online employment application that contains a consent provision) or implied (for example, when necessary information for a service is requested). Consent may be provided in some circumstances where notice has been given about our intentions with respect to information and not withdrawn for an identified purpose, such as by using an “opt out” option.

Consent For Disclosed Purposes: Generally, by providing us with information, we will assume that consent to our collection, use, and disclosure of such information for the purposes identified or described in this privacy policy, if applicable, or otherwise at the time of collection.

Third Party Consents: Consent may be given by authorized representative. If information is provided about a third party such as a reference, we will assume that consent has been received from that third-party to provide their information to us.

Withdrawal of Consent: Consent may be withdrawn to our collection, use and disclosure of information at any time, subject to contractual and legal restrictions and reasonable notice. If consent is withdrawn to certain uses of information, we may no longer be able to continue to service the relationship.

How MITC shares information

Information is used to help us service our clients. We use it to complete transactions and identify services that might be useful. Client information may also be used in other ways. It may be necessary to share client information under certain circumstances, which could include but are not limited to the following:

With parties that we have been directed to share information with.
With regulators as required by law.
With non-affiliated organizations hired by MITS to provide services to clients, and to prepare for regulatory examinations.
With affiliated organizations that we have contracted to provide additional services to clients.

MITC does not sell any information. Organizations that MITC employs to provide any services to clients are required to maintain the same strict confidentiality policies that MITC adheres to.

MITC is committed to maintaining confidentiality

MITC will take commercially reasonable steps to protect information against loss, theft, or misuse as well as unauthorized access, disclosure, copying, use, modification, alteration, or destruction, which steps may include technical, contractual, administrative, and physical measures that are appropriate to the sensitivity of the information. All MITC employees are required to follow appropriate privacy standards. Information is only utilized in providing services to clients, and privacy standards are reinforced annually in mandatory training. MITC maintains data security, cyber security protocols, and physical security measures to ensure that personal information is properly protected.

The practices outlined above represent our current policies with respect to the handling of information. MITC reserves the right to modify its privacy policies from time to time. In the event that this privacy policy is modified, clients will be notified of any changes in writing. Continued provision of information or use of MITC services or sites constitutes acceptance of any such changes. This privacy policy should be reviewed often to ensure familiarity with its then-current terms and conditions.

When should you contact us?

We will continue to evaluate our efforts to protect information and ensure that it is kept accurate and current. If any error in information is found, there is a need to make a change to that information, or there are any questions about our policies, please contact us.